Guide to renting
Please note this is just a guide – we cannot cover every possibility here – so please contact us for more information and we would be happy to advise you. If you have not rented before, it can seem quite daunting – don’t worry, we’re here to help!
- If you wish to register your details, just email us on firstname.lastname@example.org and let us know your name, contact details and how much you are looking to spend on your rental property, where you wish to live and how many people will be occupying.
- If you see a property we are marketing and you wish to view, just email or call us to arrange a viewing.
- An assured shorthold tenancy is given for a minimum of 6 months.
You can either visit our website www.dorsetpropertygallery.co.uk which is updated regularly or other property portals such as Rightmove. In addition, we also advertise in various local periodicals such as the Dorset Evening Echo, Poundbury magazine, Dorchester Life, etc.
If you have the time, why not pop into our office in Durngate Street where we would be happy to discuss your requirements.
Details of all properties should show all relevant information including photographs – however if you have any further queries, please do not hesitate to call us on: 01305 751919
Viewing a property is, of course, to be strongly recommended at your earliest convenience! Please contact the office either by telephone or email to arrange a time that is convenient for you. We undertake accompanied viewings during office hours including Saturdays; we endeavour to be flexible if outside of these hours but often have to rely on the tenants’ wishes too if they are still resident in the property being viewed.
Rents are payable monthly – in advance – by standing order after the initial payment. We shall inform you in writing of the appropriate bank account into which to pay your rent.
The deposit required is normally equivalent to one month’s rent and £250. However, a Landlord may ask for a higher sum than this – for example if you are bringing a pet with you. Your deposit will be held with the Deposit Protection Scheme for your protection. Payment of the deposit is required before the tenancy commences.
The landlord will insure the building and his own belongings within the building. The tenant will be expected to insure all of his or her belongings and for accidental damage to the landlord’s fixtures, fittings and belongings.
An Inventory of the property & the Schedule of Condition will be carried out at the commencement of the tenancy and handed to the Tenant. This document is a record of the current state of the property on commencement of the tenancy and will be used at the check-out at the end of the tenancy to record any changes or damages which may have occurred – apart from acceptable wear and tear.
Once you decide that you wish to go ahead with the rental of a property, we will ask you to provide the following documents:
- Right to Rent declaration form (which we can give you);
- Tenancy Application form; (available to download from our website)
- photo id;
- proof of current address (utility bill, council tax bill or bank statement – no more than 3 months old);
- your referencing fee which is £70 per person (for all over-18s to be named on the Tenancy Agreement);
- your tenancy preparation fee of £150 (per tenancy), together with
- a sum equivalent to half of the first month’s rent as a holding fee which will be deducted from the first month’s rent.
We shall then proceed to reference you. This includes a credit search, employment reference and previous landlord reference or similar. Once satisfactory references have been received, we would then be able to give you an idea of a moving-in date.
CURRENTLY NO VAT PAYABLE ON THESE FEES
So, to summarize our fees:
Referencing fee (per person) £75
Tenancy Administration fee (per tenancy) £175
Guarantor referencing fee (only if required) £90
Permitted occupier referencing fee £90
Renewal fee (per tenancy) £65
Updates to Tenancy Agreement £75
Deposit (subject to Landlord agreement) £ One month’s rent + £250
Check-out fee (deducted from deposit) £ 15% of monthly rent
Early Release Fee (subject to Landlord Agreement) £ 250
Should a guarantor be required the referencing fee is £90 per person. A permitted occupier referencing fee is also £90 per person. Should you wish to renew your tenancy at the end of the period, then the renewal fee is £60 per tenancy. Any changes or amendments to the Tenancy Agreement once it has been drawn up will incur a fee of £75. Finally, the check-out fee is charged at 15% of the monthly rental prevailing at the time of the end of the tenancy and will be deducted from the deposit once the property has been checked-out.
(Please Note: None of our fees are currently subject to VAT).
If you wish to leave before the end of your tenancy agreement, this will have to be agreed with the Landlord or you will be responsible for the rent until the end of the contractual period. If the Landlord agrees to your early termination of tenancy, then a fee will be payable of £250 to cover Landlord’s expenses and administration cost.